Free up volunteer time. Stay on top of compliance.
Practical governance tools, advisory support, and NZ based guidance for clubs and societies. Keep obligations, decisions, and records connected — and get support that helps your committee stay ahead of change.
Keep your committee informed and your obligations visible
The Incorporated Societies Act has changed. Your obligations have grown.
The Incorporated Societies Act 2022 replaced the 1908 Act — introducing new officer duties, mandatory conflict of interest disclosures, stricter financial reporting, dispute resolution requirements, and updated constitution obligations. Every incorporated society in New Zealand must re-register under the new Act. These aren't optional.
Many clubs and societies are still catching up. Volunteers are juggling compliance on top of work, family, and running the actual club. That creates stress, inconsistency, and last minute scrambles.
- New officer duties and personal liability provisions
- Mandatory conflict of interest registers and disclosures
- Updated constitution requirements for all societies
- Stricter financial reporting and record keeping
- Formal dispute resolution procedures
- Re-registration required under the 2022 Act
say governance tasks detract from core services
say governance tasks detract from core services
report compliance overhead consumes 26–50% of board time
are very confident they are informed of legislative changes
value proactive identification of changes and next steps
Kiwi owned and operated, with local support that understands club life
Built in New Zealand for New Zealand clubs, societies, and volunteer led organisations. The people behind QuorumIQ understand committee life, officer responsibilities, limited volunteer time, and the pressure of keeping up with changing requirements.
- NZ based support and onboarding
- Built by people who understand club governance from the inside
- Practical guidance in plain English
- Focused on New Zealand obligations and the Incorporated Societies Act 2022
The governance challenges we help you overcome
Committees deal with the same pressures month after month. QuorumIQ is designed around these challenges — not around features.
Keeping up with changing rules
Identify what may have changed and what needs attention before it becomes urgent.
Scattered records and weak visibility
Keep minutes, policies, actions, obligations, and evidence connected in one place.
Informal onboarding
Help new committee members get up to speed without relying only on verbal handover.
Officer uncertainty
Create clearer visibility of responsibilities, follow up actions, and what has been considered.
Managing conflicts of interest
Maintain a proper register, surface relevant conflicts before meetings, and record disclosures as required by the Act.
Meeting management
Run structured meetings where conflicts and decision history are surfaced automatically with smart tools to keep committees informed.
Relying on a few key people
Reduce key person risk by making important information easier to find and act on.
Guidance that arrives too late
Get practical support earlier, before a governance issue becomes expensive or stressful.
Managing your operations
Governance and operations go hand in hand. These tools help committees run the club — not just govern it.
Health and safety incidents
Record incidents, manage notifiable events, identify patterns, and keep your H&S obligations visible.
Member communications portal
Give members a formal channel to submit concerns, feedback, and requests — with a full communications log.
Asset register and maintenance
Track club assets, assign QR tags, manage condition reports, checklists, and maintenance schedules.
Document library
Store and organise key club documents in one searchable place — accessible to authorised committee members.
Custom registers
Build your own registers with custom fields for anything your club needs to track — scholarships, grants, volunteers, equipment loans.
Regulatory change monitoring
Stay across legislative and regulatory changes that may affect your club, translated into practical next steps.
Track assets, report incidents, and keep your operations visible
How it works
Bring your governance information together
Upload your constitution, minutes, policies, registers, and key documents into one place.
See what needs attention and why
Get a clear view of obligations, upcoming deadlines, outstanding actions, and areas that may need review.
Take practical next steps with clearer context
Act with confidence using connected records, AI assistance, and plain English guidance.
What committees use it for
- Prepare for AGM and annual return activity
- Review policies with reference to past decisions
- Onboard a new committee member faster
- Manage conflicts of interest disclosures
- Run structured committee meetings
- Record and follow up health and safety incidents
- Track assets, maintenance, and condition reports
- Manage formal member communications
- Keep recurring obligations visible
- Surface what may have changed and what your committee should consider next
AI Search that surfaces what regular search never will
Search across your minutes, policies, constitution, registers, financial records, and meeting history in one query. QuorumIQ AI understands the relationships between your documents — surfacing relevant past decisions, related policies, and connected obligations that keyword search would miss.
Smart guidance grounded in your own context
QuorumIQ AI knows your policies, your decisions, your constitution, and your obligations. It offers realistic advice in a New Zealand context — helping your committee understand what to consider, what the Act requires, and what practical next steps look like.
This is assisted judgement — not replacing committee decision making, and not formal legal advice.
Proactive support, not just a tool
Many clubs only get help once something has become urgent. QuorumIQ is designed to help your committee get ahead of change — with practical prompts, clearer visibility, and access to advisory support when key governance questions arise.
Governance questions, made practical
Get plain English guidance on common committee and officer questions.
Upcoming change, translated into action
Identify policy or legislative changes that may affect your club, then turn them into practical next steps.
Support that scales with need
Start with simple tools and guidance, then access deeper support when more complex questions arise.
NZ based onboarding, support, and guidance
Support is local, practical, and designed for busy volunteers who are already giving their time.
Guided onboarding
Get set up without a heavy implementation process.
NZ based support
Talk to people who understand local clubs, societies, and volunteer realities.
Plain English help
Get practical answers without dense technical language.
Ongoing support and reassurance
Use FAQs, help content, and direct support pathways to keep moving.
You do not need to be highly technical to use this.
Simple monthly pricing
Start with what you need now, then grow as required.
Core
Full governance workflow with AI assistance and compliance visibility.
Get in touch for a trialGuided support
Hands on advisory support and onboarding for organisations with deeper needs.
Get in touch for a trialTrial available on enquiry. Pricing varies depending on features, onboarding, and support level.
Built in New Zealand by people who understand club governance from the inside
QuorumIQ was born from real experience with New Zealand clubs, societies, and volunteer led committees. We have seen the pressure that compliance puts on volunteers, the gaps that open when key people move on, and the scramble that comes from late or missing guidance.
This is practical governance support — not just another software product. Our focus is on reducing reactive admin, making obligations clearer, and giving committees the confidence to act earlier — with local, plain English support when questions arise.